LASC VACANCY

dublin | miscellaneous | event notice Wednesday August 08, 2012 14:17 by LASC

Community Employment Post based in the
LATIN AMERICA SOLIDARITY CENTRE - LASC

Applicants must be in receipt of state benefit for 52 weeks or longer

City Centre Voluntary Groups has a job vacancy in the following position based in LASC, 5 Merrion Row, Dublin 2
Volunteer and Membership Development Officer

LASC (Latin America Solidarity Centre)
LASC’s mission is to expose and challenge the current injustices in Latin America and in Ireland, through public awareness raising, development education, information exchanges and campaigns in solidarity with the people of Latin America who are resisting oppression and are struggling to create a fair and inclusive society.

Send your CV and letter of motivation to:
Sharon Fitzpatrick – ccvgltd@eircom.net
City Centre Voluntary Groups Ltd.,
Office 16, 29/30 Dame St., Dublin 2
Telephone: 01 6772308 Fax: 01 6772312

Closing date for applications: Friday 24th August 2012

FULL JOB DESCRIPTION
LASC VOLUNTEER AND MEMBERSHIP DEVELOPMENT OFFICER

The Volunteer and Membership Development Officer is responsible for the management of LASC’s volunteers and the development of LASC’s membership.

Sole Responsibilities:
• Research, update, collate, develop and communicate (to staff and volunteers) volunteer policy and procedures.
• Identifying areas of possible volunteer recruitment and volunteering opportunities within LASC.
• Preparing and updating volunteers and members’ introduction / information pack.
• Recruit, screen, select, induct, match, place and support volunteers. Areas where volunteers are typically needed in LASC: Fundraising, Development Education and Solidarity events, LASC’s stall, administration and publicity jobs (leaflet distribution, mailings…), Research, translating and interpreting, editorial tasks, etc.
• Drafting volunteer job descriptions for long term volunteers or volunteers in charge of a project. This will be done jointly with the relevant staff member who is working with the volunteer.
• Manage volunteers at events (draft rosters, brief them, pay them expenses, etc).
• Obtaining volunteer feedback – volunteer appraisals.
• Maintaining relevant databases for members and volunteers such as:
• Active / former volunteers and members
• Attendance at / completed training
• Jobs carried out and roles taken on by specific volunteers / members
• Prepare reports and updates as appropriate.
• Attend appropriate training as required regarding best practice in working with volunteers and other skill development training.
• Liaise and network with other organisations working in the area of voluntary work.
• Communication with LASC’s membership:
o Create and manage members’ and volunteers email group.
o Ensuring letters are sent in reminding people to subscribe. They should be sent in October (pre-AGM) and in March (pre-LAW)
o Ensuring members are informed of LASC’s upcoming events by subscribing them to email bulletin and by sending them emails with publicity for specific events
• Organising Annual General Meeting each November
o Collecting and collating nominations to Executive Committee
o Ensuring members receive Financial Report, Annual Report and AGM notification and committee nominations 3 weeks before AGM, and other such communications as deemed necessary.
o Booking venue and organising logistics
o Recruiting volunteers for AGM (for note taking, facilitating, manning the stall, etc)
• Liaising with editorial committee to ensure membership’s newsletter Chaski is published 3 times a year. It is the responsibility of the Membership Officer to lead and remind the committee of the deadlines and to send Chaski to members in good time.
• Membership management. Work with committee member in charge of membership to explore options for involving, motivating and recruiting members. Getting feedback on membership involvement / communication with members.

Shared Responsibilities:
• Making LASC a welcoming environment for people who drop in
• Answering the phone and logging all calls
• Maintaining the office

The Volunteer and Membership Development Officer will need to work closely with all his / her colleagues as they will all need - at one time or another – help from volunteers for the different activities they organise / jobs they are responsible for.

The Volunteer and Membership Development Officer may be asked to take on additional duties, such as supporting particular elements of LASC’s work programme after consultation between the Co-ordinator and the Volunteer and Membership Development Officer.

Within LASC, the Volunteer and Membership Development Officer should raise queries and problems regarding personnel and work issues with the Co-ordinator in the first instance, when this is possible and appropriate. The Volunteer and Membership Development Officer also has the right to raise issues with the Staff Officer as necessary.